Normal Tasks

Normal tasks are used to assign tasks on users. Every user task requires a role definition, otherwise task is assigned to the initiator of a workflow instance.

In addition to the common properties you can also configure the following properties for normal typed tasks:

Instructions
Instructions are for showing users descriptive text about a task. For example: "Please review expense payment request." for approval task in workflow.

Instructions can be written with data template expressions to replace data from the data model.

Role
Name of the Roles, assigned to a task. Tasks may share the same roles if they are assigned to the same users, and if it is not specified, a task is assigned to the initiator of a workflow.

Options
List of the task options. Task options provide quick access to the following task properties:

• Notification
• First Reminder
• Repeating Reminder
• Watchers

If property enabled related icon is highlighted, task properties are not limited to the options icons. Please use the context menu to access more advanced properties.

Notification

Configures the notification to be send at a task when it is assigned to the users. This notification is disabled by default. 

Send Notify Message
Check this field to send notification message.

Template
Template of notification. This option is visible only when one or more message template is defined.

First Reminder

After task is assigned, configures the reminder notification if the task is still not completed. By default 30 minutes is set.

Duration
Duration of a first reminder after a task is assigned. Duration can be selected from the list or can be manually entered in "d.hh:mm:ss" format. 

Template
Template of a reminder. This option is visible only when one or more message template is defined.

Repeating Reminder

After task is assigned, or a first reminder is sent, configures the repeating notification until task is complete. By default this notification is disabled.

Please use this property with caution, sending too much messages degrades the importance of notifications.

Duration
Duration of repeating reminders. Duration can be selected from the list or can be manually entered in "d.hh:mm:ss" format. 

Template
Template of a reminder. This option is visible only  when one or more message template is defined.

Deadline

Configures the deadline time and action for assigned tasks to be completed automatically.

Duration
Duration of a deadline after a task is assigned.  Duration can be selected from the list or can be manually entered in "d.hh:mm:ss" format. Duration also can be set in a prework script in more dynamic behavior.

Action
Action which will be taken if a deadline occurs. This option is not mandatory if auto-completion of a task is not requested.

Template
Template of notification message about the deadline. This option is only visible when one or more message template is defined.

Watchers

Configures the watcher role for the assigned task. Watcher role is similar to the role script, since they cannot perform any operation on the task. Watched tasks are labelled with "Watched" label in user worklists and are used for the task notification and monitoring purposes.

Watcher Role
Role to assign to as a watcher.

Send Notify Message
Check this field to send a notification message for watchers.

Template
Template of notification content. This option is visible only when one or more message template is defined.

Form

Configures the form to be shown and the form section states. If not specified, task uses the default form from the pool settings, but can be changed at a task level.