Document folder is a directory containing related documents in the Emakin. The left side of the screen contains the navigation menu for folders.
To add the document folder, click on all folders and then add new. Choose the folder type of document.
Managing a Folder
The folder toolbar is used to manage the folder properties. This toolbar is only visible when you have a 'write access' for the respective folder.
New Folder
Creates a new folder in the current folder with the specified name.
Edit
Changes the folder name with the specified name.
Delete
Delete the folder.
Add Document
Inserts in the new document.
Document Folder Permissions
Allows editing [[access control list|Security]] of the current folder. The access control list specifies who can access the folder and which permissions they have. Folder permissions can be specified as:
Security Profile
Security profile is used to give permission to a particular Identity for reaching the related folder. If a security group doesn't exist, system uses the default group.
Identity
Identity specifies the responsible person, unit or a group.
Permissions
Permission specifies the authorization level of Identity. There are four authorization levels which are Read, Execute, Write and All.
Read allows user to see folders, contents inside and start tasks.
Execute grants the same permissions a process administrator has. Users with this permission can execute any action provided to process administrators such as configuring the settings page of a process.
Write allows user to access the process design screen and make changes on it.
All permission consists of all three permissions listed above.
Clicking the little downward arrow next to the Identity selection, a field opens up with a details panel that consists of the three subtitles. Those are "type", "begins at" and "expires at".
Type consists of the two options for managing identity's permission. Those are allow and deny.
Begins At (optional), start date of a permission period. If type of allow you can access that folder after begins date. If type of deny, you can't access that folder after begins date.
Expires At (optional), end date of a permission period. If type of allow you can't access that folder after expires date. If type of deny, you can access that folder after expires date.
Add Document
It is chapter of adding documents.
Profile
The documents general information enter the profile field.
Title
Specifies the title name.
Content Type
Content type is selected. Content types are fed from process forms. With the forms, additional information for the document can be saved.
Version Number
Specifies the version number.
Description
Specifies the description.
Add New File
Click for adding document.
Document Permissions
Allows editing [[access control list|Security]] of the current folder. The access control list specifies who can access the folder and which permissions they have. Document permissions can be specified as:
Security Profile
Security profile is used to give permission to a particular Identity for reaching the related document. If a security group doesn't exist, system uses the default group.
Identity
Identity specifies the responsible person, unit or a group.
Permissions
Permission specifies the authorization level of Identity. There are four authorization levels which are Read, Execute, Write and All.
Read allows user to see documents, contents inside and start tasks.
Execute grants the same permissions a process administrator has. Users with this permission can execute any action provided to process administrators such as configuring the settings page of a process.
Write allows user to access the process design screen and make changes on it.
All permission consists of all three permissions listed above.
Clicking the little downward arrow next to the Identity selection, a field opens up with a details panel that consists of the three subtitles. Those are "type", "begins at" and "expires at".
Type consists of the two options for managing identity's permission. Those are allow and deny.
Begins At (optional), start date of a permission period. If type of allow you can access that document after begins date. If type of deny, you can't access that document after begins date.
Expires At (optional), end date of a permission period. If type of allow you can't access that document after expires date. If type of deny, you can access that document after expires date.
Add New
Click for adding new permission.
Preview
You can display documents in this chapter.
You can download or print documents.
History
You can follow documents history in this chapter.
Title
Title of document.
Content Type
Content type is selected. Content types are fed from process forms. With the forms, additional information for the document can be saved.
Version Number
Version number of document,
Created By
Document creator.
Created Date
Document creation date.
