In some situations like when you are too busy with some urgent task and have no time to deal with your waiting tasks or when you are out of the office to do some other work such as meeting a client or when you went on leave; you may want to delegate someone else in the office to take care of your tasks. In Emakin, there are several ways to delegate your tasks to another person depending on your choice.
Delegation For a Specific Task
When you delegate someone for specific task(s), the assigned person becomes responsible only for the specified task(s).
By the User
If you have something urgent and you know you can’t make time for the tasks that assigned to you, open the related task window and you will see the “Forward” button in the navigation as shown below in the picture with three options;
Recently Used
You can see last selected in there.
Organization
When clicked on the organization text box a pop up window appears and also when you click on the plus you will see department name and when you click on plus the near to department then you will see users name or users position.
Search Results
If you cannot find the user or users you need, you can type her/his name to search for it or you can just click on the search results button to look for it.
After this when you click OK button, the person you selected will be assigned to the task you wanted to.
You can forward a task by watching this video:
Delegate Someone In Your Organization For a Time Period
If you will be out of the office for a period of time, let’s say for a week or month, you might need to make sure that someone should be assigned to your possible forthcoming tasks. To achieve this go to your calendar by clicking on the “My Calendar” link on the left hand side menu.
On your calendar page switch to the preferred view out of Month, Week or Day by clicking on it from the page navigation. Then on the calendar, select the time interval that the person will be delegated for. You can do this in two ways, let’s say we are in the monthly view:
First one is clicking on a day and selecting the delegate from the menu as we have done before and then by clicking the “Add New” button on the pop-up. After this, clicking on the right end of the delegation and dragging it along the x axis will stretch it in the steps of one day.
In the Week and Day views you need to click the bottom side and drag it along the y axis.
Second one is clicking on the start point of the decided interval and then dragging to the end point. After this selection, you only need to select the delegate and to press “Add New” button.
You can always extend or shorten the delegation time after the creation using the first option described above.
You can set delegation by watching this video:
By the Admin
As similar to the previous one when you are busy doing some other works but now if you are not able to delegate someone else in your place or you forgot doing it before leaving, you can ask your admin to do it for you. As the admin user, go to the Administration page by clicking the button shown in the picture;
and on the Administration page, click on the Search Work Item.
