In some situations like when you are too busy with some urgent task and have no time to deal with your waiting tasks or when you are out of the office to do some other work such as meeting a client or when you went on leave; you may want to delegate someone else in the office to take care of your tasks. In Emakin, there are several ways to delegate your tasks to another person depending on your choice.
Delegation For a Specific Task
When you delegate someone for specific task(s), the assigned person becomes responsible only for the specified task(s).
By the User
If you have something urgent and you know you can’t make time for the tasks that assigned to you, open the related task window and you will see the “Forward” button in the navigation as shown below in the picture with three option
They are a recently users, an organization and a search results. Clicking recently users button and you see last user, ıf you want to delegate other user or users and click on organization button a little window appears and also when you click on the plus you will see department name and when you click on the below the department of plus than you will see users name or users position. If you don't find needing user or users. You can type her/his name to search for it or you can just click on the search results button to look for it. After this when you click OK button, the person you selected will be assigned to the task you wanted to.
By the Admin
As similar to the previous one when you are busy doing some other works but now if you are not able to delegate someone else in your place or you forgot doing it before leaving, you can ask your admin to do it for you. As the admin user, go to the Administration page by clicking the button shown in the picture;
and on the Administration page, click on the Search Work Item.
On the displayed page;
job of number is added in to instance number there is helping which task or tasks will be delegated through to users. Users can see job of number on sharp number in to inbox. State is happened five options; all items, waiting items, completed items, terminated items and error occur items for the choosing tasks features. Clicking to assigned to button in the navigation as shown below in the picture with three options. They are recently used, organization and search results. Clicking recently used button and you see last user, if you want to delegate other user or users and click on organization button a little window appears and also when you click on the plus you see department name and when you click on the below the department of plus you will see users name or users position. You can type her/his name to search for it or you can just click on the search button to look for it. Start date and end date are giving to time for doing task or tasks. After clicking search button, the work items associated with the typed name will appear under the Work Items title.
Find the task that you want to delegate another person and click the little downward arrow next to it to open the operation menu. Then select the “Assign To Another Person” option and find and select the person you want to assign the task to. After that click the save button on the page’s navigation complete delegation.
Delegate Someone In Your Organization For a Time Period
If you will be out of the office for a period of time, let’s say for a week or month, you might need to make sure that someone should be assigned to your possible forthcoming tasks. To achieve this go to your calendar by clicking on the “My Calendar” link on the left hand side menu.
On your calendar page switch to the preferred view out of Month, Week or Day by clicking on it from the page navigation. Then on the calendar, select the time interval that the person will be delegated for. You can do this in two ways, let’s say we are in the monthly view:
First one is clicking on a day and selecting the delegate from the menu as we have done before and then by clicking the “Add New” button on the pop-up. After this, clicking on the right end of the delegation and dragging it along the x axis will stretch it in the steps of one day. In the Week and Day views you need to click the bottom side and drag it along the y axis.
Second one is clicking on the start point of the decided interval and then dragging to the end point. After this selection, you only need to select the delegate and to press “Add New” button. You can always extend or shorten the delegation time after the creation using the first option described above.
