You can use the search options to find the items you need. At the top bar, there is a search field that allows you to search the selected container for items that match a specified search keyword.
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Emakin system gives users various search options. There These are:
Terms
Two types of search term option is available.:
A Single Term is a single word such as “ purchase” or “order”.
A Phrase is a group of words surrounded by double quotes such as "purchase order".
Fields
You can search any field by typing the field name followed by a colon ":" and then the term you are looking for.
If you want to find the document entitled "Purchase Order" which contains the text "order", you can enter:
title:”Purchase Order” AND text:go
Oror
title:”Purchase Order” AND order 2.
The field is only valid for the term that it directly precedes, so the query
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title:invoice approval information
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will only find "purchase" in the title field. It will find "approval" and "information" in the default field.
Wildcard Searches
Emakin system supports single and multiple character wildcard searches within single terms (not within phrase queries).
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To perform a multiple character wildcard search use the "*" symbol.
The single character wildcard search looks for terms that match that with the single character replaced. For example, to search for "invoice" or "expense" you can use the search:
invo?ce
2. Multiple character wildcard searches looks for 0 or more characters. For example, to search for expense or expenses you can use the search:
expense*
3.You can also use the wildcard searches in the middle of a term.
exp*ense
Note: You cannot use a * or ? symbol as the first character of a search.
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Emakin system supports fuzzy searches. To do a fuzzy search use the tilde, "~", symbol at the end of a single word Term.
To search for a term similar in spelling to the "expense", use the fuzzy search:
expense~
2. The value is between 0 and 1, with a value closer to 1 only terms with a higher similarity will be matched. For example:
expense~0 expense~0,8
The The default that is used if the parameter is not given is 0.5.
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Emakin system supports finding words which are a within a specific distance away. To do a proximity search use the tilde, "~", symbol at the end of a Phrase. For example, to search for a "form" and "expense" within 10 words of each other in a document use the search:
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Range Queries allow one to match documents whose field(s) values are between the lower and upper bound specified by the Range Query.
Range Queries can be inclusive or exclusive of the upper and lower bounds. Sorting is done lexicographically.
Mod_date:[300201 TO 300501]
This will find documents whose mod_date fields have values between 300201 and 30050300501, inclusive.
2. Note that Range Queries are not reserved for date fields. You could also use range queries with non-date fields:
Title Title:{Document TO Invoice}
This will find all documents whose titles are between Document and Invoice, but not including Document and Invoice.
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Emakin system provides the relevance level of matching documents based on the terms found. To boost a term use the caret, "^", symbol with a boost factor (a number) at the end of the term you are searching for. The higher the boost factor, the more relevant the term will be.
Boosting allows you to control the relevance of a document by boosting its term. For example, if you are searching for:
expense form
and you want the term "expense" to be more relevant boost it using the ^ symbol along with the boost factor next to the term. You would type:
expense^4 form
2. This will make documents with the term expense appear more relevant. You can also boost Phrase Terms as in the example:
“expense form”^4
By default, the boost factor is 1. Although the boost factor must be positive, it can be less than 1.
Boolean Operators
Boolean operators allow terms to be combined through logic operators. Emakinsystem Emakin system supports AND, "+", OR, NOT and "-" as Boolean operators(Note: Boolean operators must be ALL CAPS).
OR
The OR operator is the default conjunction operator. This means that if there is no Boolean operator between two terms, the OR operator is used. The OR operator links two terms and finds a matching document if either of the terms exist in a document. This is equivalent to a union using sets. The symbol || can be used in place of the word OR.
To search for documents that contain either "expense form" or just "expense" use the query:
“expense form” expense
Oror
“expense form” OR expense
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The AND operator matches documents where both terms exist anywhere in the text of a single document. This is equivalent to an intersection using sets. The symbol && can be used in the place of the word AND.
To search for documents that contain "Expense form" and "Invoice form" use the query:
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To search for documents that must contain "expense" and may contain the "form", use the following query:
+expense form
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The NOT operator excludes documents that contain the term after NOT. This is equivalent to a difference using sets. The symbol ! can be used in place of the word NOT.
To search for documents that contain"purchase order" but not "expense form" use the query:
“Purchase “Purchase order” NOT “expense form”
2. The NOT operator cannot be used with just one term. For example, the following search will return no results:
NOT”purchase NOT”purchase order”
3. The "-" or prohibit operator excludes documents that contain the term after the "-" symbol.
To search for documents that contain “Purchase order” but not ""expense form" use the query:
“Purchase “Purchase order” - “expense form”
Grouping
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(expense OR purchase) AND inboxThis eliminates any confusion and makes sure you that website must exist and either term expense or purchase may exist.
Field Grouping
Emakin system supports using parentheses to group multiple clauses to a single field.
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