Edit Domain

Owned by Bülent Yüksel
Last updated: Nov 19, 2024 by Merve Karakuş
6 min read

You can set several properties on the Edit Domain page, such as domain logo, default theme, user interface customizations, working calendar, and login properties.

Appearance

Some of the visual properties of the Emakin interface are available to be customized under this section. 

Theme
Set a default color style by selecting a theme.

Logo
This property is used to change the platform’s logo. You can upload your own logo into the system. 

CSS
In addition to the selected theme, you can also personalize and override visual properties with the CSS field. Put your CSS code into the CSS box.           

You can learn how to change the logo by watching this video:

Calendars

Define your working days, working hours, annual holidays and other holidays. The calendar details added here are considered when calculating the tasks reminder and deadlines.

Name of Calendar
Give a describing name to save your calendar.

Working Days
Select working days. 

Working Hours
Choose the range of your working hours. 

  • Start time, begin of working start time.

  • End time, finish of working end time.

 

Annual Holidays
Add annual holidays to your calendar. These holidays will be considered every year regardless of the given year's value.

Holidays
Add other holidays to your calendar that doesn't repeat annually. These holidays will only be regarded for the year value entered.

You can learn how to edit a working calendar by watching this video:

Security

Integrated Services

List of available integrated services to use as a calendar, file sharing, or login method.

Available services are configured by the system administrator and may be enabled for all domains.

Some services may use globally defined credentials and if you want to use your credentials you may specify the ClientId, ClientSecret, etc by expanding the settings panel.

Login

Login configuration settings and available log in methods to authenticate all users.

Use Single Session
Specifies whether to log users out of their previous sessions when logging in on multiple devices.

New Device Notification
Specifies whether or not users are to be notified when a new device is detected.

Login Services

List of configured login methods. Login methods are configured by the system administrator and domain administrators are only allowed to enable or disable it. You may also require the 2FA authentication after the login has succeeded.

API Keys

API keys are used to authenticate your application to integrate it with Emakin Rest Services. Any program or user can connect to Emakin using API Keys.

Description
A name while registering an API Key.

The Emakin system creates a unique API Key when you fill the description field.

Details
This part is the API Key permission list. You can arrange the permissions for each API Key. API Key can only do the operations that have the permission.

API keys.png

 

Security Profiles

Security profiles can provide permissions for accessing Emakin screens and contents like folders, processes and documents. Create security profiles to manage user access permissions at one place and to use later on other screens. 

Name
Name of the security profile.

Access Control List

Identity
Identity specifies the responsible person, unit or group.  

Permissions
Permission specifies the authorization level of Identity. There are four authorization levels: Read, Execute, Write, and All.

  • Read allows users to see folders, contents inside and start tasks.

  • Execute grants the same permissions as a process administrator. Users with this permission can execute any action provided to process administrators, such as configuring the settings page of a process.

  • Write allows users to access the process design screen and make changes.

  • All permission consists of all three permissions listed above.

Clicking the little downward arrow next to the Identity selection field opens up a panel that consists of three subtitles. These subtitles are "type", "begins at" and "expires at".

  • Type consists of two options: allow and deny to manage identity's permission.

  • Begins At (optional), the start date of the permission period. If it's for the "allow" type, you can access that folder/process/document after the beginning date. If it's for the "deny" type, you can't access that folder/process/document after the beginning date.

  • Expires At (optional), the end date of the permission period. If it's for the "allow" type, you can't access that folder/process/document after the expiry date. If it's for the "deny" type, you can access that folder/process/document after the expiry date.

IP Restriction

IP restriction subsection is for restricting access to the Emakin system from chosen IP addresses. You can specify a single IP address or a range of IP addresses. If the accessing IP address matches the specified IP addresses, you won't be able to log in to the Emakin. Be careful with this setting, since you may end up with no remote access. Local IP address "127.0.0.1" is always allowed.

IP Range
A single IP address or an IP range to restrict access. 

Example:

You can use single IP address like "192.168.1.10" or you can specify subnetwork like "169.258.0.0-169.258.0.255" or "192.168.0.0/24" or "192.168.0.0/255.255.255.0"

URL Credentials

List of credentials to apply when a web request is performed. HTTP-based SOAP and Rest requests are automatically authenticated if the requested URL matches the any of lists.

User Password Credentials

Address
Integration URL.

User Name
User name information for authentication.

Password
Password information for authentication.

Service Credentials

Name
Enter the service name for authentication.

Address
Integration URL.

API Key
Enter the API Key.

Type
Choose the service type.

  • Client

  • Server

Configuration
Enter the information of configuration.

 

External Database Credentials

Specifies the external database connection credentials to use in connections. See Database.ExecuteQuery

Name
Name of external database connection.

Provider
Type of external database.

Connection String
Connection string of database.

 

image-20241119-145319.png
External Database Credentials

 

Examples

Provider

Connection String

Provider

Connection String

Postgres

Host=myserver;Database=mydatabase;Username=myUsername;Password=myPassword

MS Sql Server (Default Instance)

Server=myServerAddress;Database=myDataBase;User Id=myUsername;Password=myPassword;

MS SQL Server (Instance)

Server=myServerName\myInstanceName;Database=myDataBase;User Id=myUsername;Password=myPassword;

Oracle (with tnsnames.ora)

Data Source=MyOracleDB;User Id=myUsername;Password=myPassword;Integrated Security=no;

Oracle (without tnsnames.ora)

SERVER=(DESCRIPTION=(ADDRESS=(PROTOCOL=TCP)(HOST=MyHost)(PORT=MyPort))(CONNECT_DATA=(SERVICE_NAME=MyOracleSID)));uid=myUsername;pwd=myPassword;

Description
Additional information of database.

Password Policy

Specify a policy on user passwords.

Minimum Password Length
Specify a minimum required length for passwords.

Minimum Numeric (0..9) Letters
Specify how many numeric letters are required to use in a password.

Minimum Upper Case (A..Z) Letters
Specify how many upper case letters are required to use in a password

Minimum Lower Case (a..z) Letters
Specify how many lower case letters are required to use in a password.

Required Chars
Require users to include specific characters in their passwords. 

E-Mail

Manage your subdomain specific e-mail configurations in this section.

e-Mail Actions

Specifies whether or not email actions are enabled. When enabled user may select actions on assigned tasks without accessing the system.

Mail Services

You can add multiple configurations, but you have to enable only one of them to send e-mails from Emakin. If no configuration is set or there is no enabled configuration, domain e-mail configuration is used instead.

Enabled
Set e-mail configuration as enabled/disabled. If you click on yes, related e-mail definition will be used.

From Address
Visible sender e-mail address on mails.

From Display Name
Visible sender display name on mails.

Host
SMTP host address.

Port
The port number to communicate with SMTP host.

User Name
User name information to authenticate with the host.

Password
Password information to authenticate with the host.

Enable SSL
Set connection type with host as SSL.

Screens

Customize navigation menus and manage users' interactions over several Emakin screens.

Screen Name
Give a describing name to save your screen configuration.

Navigation Menu

Customize Emakin navigation menus for a selected group of users.

Domain Logo
Enable/Disable domain logo visibility.

Search
Enable/Disable full-text search in Emakin.

Dashboard
Manage the layout design of the Emakin dashboard. You can add multiple dashboards and change their display names and icons on the navigation menu. Click the arrow beside to open the editor panel and manage its layout by adding various preset reports about Emakin usage statistics such as favourite tasks, average task duration, busiest users, activity heartbeat adjusting their size responsively for desktop, tablet and mobile. Leave this list empty to use the default dashboard view.

Worklist Menu
Enable/Disable user worklist label.

Channels
Enable/Disable channel list.

Calendar
Enable/Disable Calendar label.

Folders
Enable/Disable the visibility of folders.

App Market
Enable/Disable Market label.

Administration
Enable/Disable Administration label.

Audience

Decide for which users, groups, positions and departments will be affected by the screen configuration.

Identity
Identity specifies the responsible person, unit or group.  

Permissions
Permission specifies the authorization level of Identity. For example, only the Read permission can be granted for Emakin screens.

  • Read allows users to see folders, contents inside and to start tasks.

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