Search Work Item page provides administrative tools for tracking and managing work items of all workflows running on Emakin. It has a sophisticated search feature which you can narrow down the results by using its filter to find specific work items you need. It also lets you perform operations as forwarding work items to users, reprocessing work items which have errors or terminating if needed and seeing the work items' history details. As an admin user, go to Administration page by clicking the link on the bottom of left navigation menu and click on the Search Work Item. Search Work Item section consists of two parts which are Search Filter and Work Items.
Search Filter
Search Filter part defines the searching criterions to find intended work items. There are three basic filters and three additional detailed filter groups, those are user filters, date filters and process filters. You can click their downward arrows to expand and see the criterions they provide.
The three basic filters are as follows:
- Instance Number
- State
- Caption
Instance Number
Instance number is an incremental number to tag every initiated workflow in Emakin. You can find this number from user work list or on the upper right corner of every form.
State
Specifies the state of work item.
All Items
Searches in all work items without regarding the state.
Waiting Items
Searches in all work items as in waiting state that no action was taken.
Completed Items
Searches in all completed work items that an action was taken.
Terminated Items
Searches in all terminated work items.
Caption
Search by display name of work items. You can search with full name if you know or you can use * character to search for work items with similar names. For example searching with "Approval*" word will bring you work items whose names start with "approval".
User Filters
This section has criterions to filter results depending on user activity.
Assigned To
Filters work items depending on who they are assigned to. Type a username and search for it or select it from the Recently Used or Organization menus on the pop-up.
Completed By
Filters work items depending on who completed. Type a username and search for it or select it from the Recently Used or Organization menus on the pop-up.
Start Date
Start date subtitle consists two option that are start date and end date.
Start Date
Start date option is provided to define a start point which the tasks might start.
End Date
End date option is provided to define an end point which the tasks might end.
End Date
End date part is used to indicate the end date range. End date subtitle consists two option that are start date and end date.
Start Date
Start date option is provided to define a start point which the tasks might start.
End Date
End date option is provided to define an end point which the tasks might end.
Work Items
After clicking search button, the work items associated with the typed name will appear under the Work Items title. Each of job specifications will list under the subtitles.
- Subtitles are number, caption, state, start date, end date, assigned to, completed by, version number, history and operation.
- At the same time when you click on expand, related jobs window will open.This window defines background job features under the title which are work type, started at, completed at, duration and state.
Related jobs specifications can be more than one so you can use the previous page and the next page options for find, also you can select related jobs specifications in the search field.
Waiting Items
You can be three different operation on the waiting items.
- None, to leave the waiting items list without any changing operation.
- Assign to another person, find the task that you want to delegate another person and click the little downward arrow next to it to open the operation menu. Then select the “Assign To Another Person” option and find and select the person you want to assign the task to.
- Terminate instance, logs off the flow of jobs in the system.
You can use waiting items features for all waiting items or single work item.
All waiting items of screen shot:
Single waiting item of screen shot:
To Change Waiting Work Item Situation
When you click on expand, related jobs window will open. Background job situation will be listed under the state title.
You can change waiting of background job situation to using state properties.
| State | Definition |
|---|---|
 | If you click this button, system will change job situation the waiting from the aborted. |
You can change error of background job situation to using state properties.
| State | Definition |
|---|---|
 | If you click this button, system will change job situation the error from the waiting. |
| If you click this button, system will change job situation the error from the aborted. |
Work Item History
When you click on the background job under the history title, background history page will open. In the this page, you will see the process flow chart and the background job properties.
Section of actions:
Close, use to leave this page without saving.
- Save, use to saving this page.
