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Processes are categorized in a security controlled folders. Folders are generally used to access start points of process or reporting business data. Folders can be contain other folders to build a hierarchical organization. You can create new folders any time or automatically created when you install a process from app store.
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Generally business data is empty when workflow is started but while workflow advances data is filled by people or integrated systems.
Work List
Work List is a list of work items that assigned to people. Work items are filtered by tags to distinguish for easy access. All of new assigned work items are tagged with "Inbox" but you can remove it to review later. Until work item is complete by you or another user all of waiting work items are tagged with "All Waiting" and you cant remove this tag. When you complete a work item its tagged with "Sent" tag. If you need to list of all work items without any state filter you can use the "All" tag.
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Work Item is a step in workflow, while workflow advances in process every step creates a new work item that assigned to people or system. Work item may be assigned to one or more user. Until it's complete by a user stays in user's work list. Some of work items are assigned to system to execute automated tasks and does not have interactive action with any user.
Document Archive
Document archive stores the all document based data. Documents may be generated by processes or manually imported by people. All of documents may contain one or more attached file and search profile. You can search documents by full text index or specific search fields.
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