Task Toolbar

Task toolbar page organizes tasks actions in Emakin, and you can manage and delegate tasks in this page. Task toolbar stable actions are close, print, add, remove labels and forward.

• Close is used for leaving the task without saving it.
• Move button is used to move a task from the list to another label.
• Label as button is used to select or open any task from list in the display label toolbar.
• Print is used to print task. 
• History button is used to see the history information of a task.
• Forward button is used to delegate task to the user, group or a unit.

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Approve button and reject button are created when process is designed.

Locked Tasks

Locked tasks locks task to the selected user in Emakin. Some of the tasks may be sent to more than one person in your organization, and when you open the task you may see a locked form. A locked form is only for previewing the task, and cannot be unlocked until lock time is expired, or the task is closed without taking any other action, by the user who have locked the form. Locked jobs appear locked in other users' work list and form.

Image RemovedA task in Emakin represents a work item defined and executed in scope of a business process. It needs to be completed, either manually (requiring user intervention) or automatically (handled only by the system), for the business process to advance and eventually finish.

When you enter a pending task a specific form is shown, containing relevant information and interactive fields to collect user inputs. Emakin’s top bar will display additional controls specific to the task at hand.

The task form and task controls are defined on a per task basis, when designing the business process. Nevertheless, let’s explore some aspects and functionalities that are common to every task.

Task toolbar

Emakin’s top bar is populated with task related controls when you enter a task. We call it the task toolbar.

The controls available to you will vary depending on your permissions, the task status, and the task configuration defined at business process design time.

The task toolbar has five buttons, by default, for an open task (described below, from left to right):

• Menu button, to show/hide Emakin’s sidebar (a.k.a. navigation menu);

• Close button, to exit the task and return to the previous screen;

• Print button, to print the task information (i.e. task form);

• History button, to view the task history;

• Forward button, used for task delegation.

Specific task action buttons may be present to the right of the Forward button.

Task lock

A task may be available to several users at the same time (i.e. functional position, organisation unit, or user group) while remaining unassigned. When one of those users enters the task, Emakin automatically creates a task lock on behalf of that user. The other users are still allowed to enter the task, but the task form is now displayed in read only mode, to prevent eventual conflicts of concurrent changes done by multiple users, and the task toolbar will display information about the active lock. When the first user exits, delegates, or completes the task, Emakin automatically removes the task lock.

Every task lock has a predefined timeout as a safeguard, preventing a user from locking a task indefinitely. Upon task lock timeout expiration Emakin removes the lock automatically and the task becomes available again to all intended users.